Maintenance tracker for rentals

Track maintenance requests, status, and costs per unit. Keep invoices and photos attached to the right property.

Keep every issue tied to the right unit

No more hunting through messages to find which unit had the leak. No more photos scattered across your phone with no context. Every maintenance request is attached to the unit it belongs to.

Add a maintenance item, attach photos, add notes. Everything stays with that unit. When you need to see what work was done on Unit 3B, it's all there. No guessing, no searching, no lost context.

Status and cost history in one place

Track status: open, scheduled, done. See what's pending, what's in progress, what's completed. Simple workflow, clear visibility.

Record costs per maintenance item. See how much you spent on plumbing for Unit 2A this year. See maintenance costs per unit, per property, or across your portfolio. All in one view, all exportable.

Docs that match the work

Attach invoices to maintenance items. Upload photos of the work. Store contractor notes. Everything attached to the right maintenance item, which is attached to the right unit.

Month-end reconciliation? Export maintenance costs with invoices attached. Tax prep? Same export, same organization. No hunting for receipts, no matching invoices to work orders. It's all connected.

Maintenance tracking features

Maintenance list per unit

See all maintenance requests, status, and history for each unit in one organized view.

Status workflow

Track maintenance through open, scheduled, and done statuses. Clear visibility of what needs attention.

Cost tracking

Record costs for each maintenance item. See total maintenance spend per unit, per property, or portfolio-wide.

Vendor and contractor notes

Add notes about vendors, contractors, and work details. Planned for later releases.

Attach invoices and photos

Upload invoices, photos, and documents to each maintenance item. Keep everything organized with the work.

Export maintenance costs

Export maintenance costs, invoices, and details to CSV for month-end reconciliation or tax prep.

Recurring issues per unit

See patterns and recurring issues for specific units. Planned for later releases.

Frequently asked questions

Yes. Record costs for each maintenance item, and see total maintenance spend per unit. View costs by unit, by property, or across your entire portfolio.

Yes. Upload invoices, photos, and documents to each maintenance item. Everything stays organized with the work, attached to the right unit.

Yes. Export maintenance costs, invoices, and details to CSV. Get month-end reconciliation data or tax prep exports with all the information you need.

No. Tenants don't need accounts. You add maintenance requests from your workspace. Track everything from your dashboard.

Recurring issue tracking is planned for later releases. For now, you can see all maintenance history per unit to identify patterns manually.

Vendor and contractor tracking is planned for later releases. For now, you can add notes about vendors and contractors in the maintenance item notes.

Reminders for scheduled maintenance work are planned for later releases. For now, you can track scheduled status and set your own reminders outside RentDesk.

You can attach multiple photos and documents to each maintenance item. Upload photos of the issue, the work in progress, and the completed work. All organized with the maintenance item.

Start tracking maintenance

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